Pentafox Digitizes Alcohol Testing Compliance with the Breathalyzer Platform for Aviation Operations
See how Pentafox digitized alcohol testing for aviation and ground teams to improve accuracy, compliance, visibility, and operational efficiency.
Background & Story
In aviation and ground operations, workplace safety is paramount. Alcohol testing is a critical safeguard, but traditional paper-based recordkeeping often led to errors, inefficiencies, and compliance risks. Breathalyzer was developed as a digital platform to manage and track alcohol testing for aviation and ground staff. By replacing error-prone paper records with a centralized, auditable system, it ensures workplace safety, transparency, and compliance. The solution streamlines workflows, automates notifications, and provides managers with clear access to test histories—reducing manual effort and strengthening accountability
Technology Stack
Mission
Ensure workplace safety through reliable alcohol testing
Establish a clear, auditable, and transparent process
Reduce manual effort by streamlining record management
Goals
Replace paper logs with secure digital records
Ensure fair employee selection (automatic or manual)
Provide managers with easy access to test history and results
Support audits with accurate, traceable records
Challenges
Paper-based records made tracking, reporting, and audits difficult
Errors and mismanagement were common due to manual logging
Limited visibility Managers and HQ lacked role-based access to sensitive data
Re-tests were inconsistently tracked, with unclear documentation
Slow communication: Results often failed to reach the right people quickly
Solution & Strategy
Breathalyzer introduced a centralized digital platform that transformed alcohol testing management
Digital recordkeeping replacing paper logs
Role-based access control for HQ, shift managers, and staff
Automated employee selection (manual or random) to ensure fairness
Step-by-step workflows for tests and re-tests with clear reason tracking
Automated email notifications to deliver results instantly
Collaboration
Breathalyzer was built with input from safety teams, managers, and staff. Real operational needs shaped workflows, permissions, and reporting features. Continuous feedback ensured the platform aligned with compliance requirements and improved safety outcomes.
Impact & Results
Fully digital testing process
Fewer errors and less paperwork
Clear history with re-test tracking
Faster communication via email notifications
Better compliance with safety rules
Conclusion
Breathalyzer successfully modernized alcohol testing management in aviation operations. By digitizing records, automating workflows, and ensuring transparency, it not only reduced manual effort but also strengthened compliance and accountability. The platform demonstrates how technology can transform critical safety processes into efficient, reliable, and auditable systems.
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