Pentafox Streamlines Crew Cab Booking and Journey Management with the Enroute Platform
See how Pentafox digitized airline fare analysis to enable faster, more accurate pricing decisions.
Background & Story
Crew transportation is a critical part of airline operations and requires precise coordination between operations teams, drivers, and crew members. Previously, cab bookings and journey updates were managed through phone calls, WhatsApp messages, and Excel sheets. Tracking journeys, assigning vehicles and drivers, and handling last-minute changes involved heavy manual effort and frequent follow-ups, often leading to confusion and delays. Enroute was introduced to centralize and automate crew cab booking and journey management. By digitizing bookings, notifications, and tracking, the platform ensures smooth coordination, clear communication, and improved operational reliability.
Technology Stack
Mission
Ensure timely and well-coordinated crew transportation
Provide clear communication and real-time visibility for all stakeholders
Reduce manual effort for operations and travel coordination teams
Goals
Centralize all crew journeys and cab bookings in one platform
Automate booking creation and update notifications for drivers and crew
Eliminate dependency on calls, spreadsheets, and manual follow-ups
Improve visibility through dashboards for journeys, vehicles, and bookings
Challenges
Manual handling of cab bookings and journey updates
Frequent last-minute changes to crew assignments or travel plans
Need for timely communication with multiple stakeholders (drivers and crew)
Difficulty managing crew, vehicle, and driver data across stations
Solution & Strategy
Enroute introduced a centralized, workflow-driven platform
Master data management for crew, users, vehicles, and drivers with controlled access
Dashboard-driven workflows to view journeys and initiate cab bookings
Automated WhatsApp and email notifications for booking creation, updates, and changes
Support for both bulk journey uploads and manual bookings for special cases
Real-time visibility into journey status and cab assignments
Collaboration
The platform was developed in close collaboration with operations teams, travel coordinators, and ground staff to ensure it accurately reflected real-world crew transportation requirements. Practical crew movement scenarios guided the design of workflows, notifications, and dashboards, while continuous feedback throughout development helped keep the system aligned with day-to-day transportation needs and operational realities.
Impact & Results
Centralized and fully digital cab booking and journey management
Significant reduction in manual coordination and phone calls
Timely WhatsApp and email notifications to drivers and crew
Easy handling of booking changes and last-minute updates
Improved visibility of journeys, vehicles, and driver assignments
Enhanced operational efficiency and reliability
Conclusion
Enroute transformed manual and fragmented crew cab coordination into a centralized, automated system. By digitizing bookings, automating communication, and providing real-time visibility, the platform improved efficiency, reduced errors, and ensured reliable crew transportation across airline operations.
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